Join Our Team

Family Assistance Ministries (FAM), based in San Clemente, CA, is a nonprofit organization dedicated to providing essential support and resources to individuals and families in need. Founded in 1999, FAM offers a range of services including food assistance, shelter, case management, counseling, and educational programs. Their mission is to empower individuals and families facing financial hardship or crisis by offering practical assistance, guidance, and hope for a brighter future. Through partnerships with local communities, businesses, and volunteers, FAM strives to make a meaningful difference in the lives of those they serve, fostering stability and self-sufficiency within the community.

Our mission is to assist people in need with food, shelter, and personalized coaching on their journey to independence. 

We are seeking an experienced Accountant to join our team, playing a vital role in our finance department. This position will be responsible for managing grants and contracts, overseeing fiscal planning, and handling accounts payable. As a key member of the team, the Accountant will contribute to the overall financial operations and administration, ensuring compliance and effective financial management. 

Essential Functions & Responsibilities

• Analyze and clearly communicate financial reports in an accurate and timely manner. 

• Oversee accuracy of financial data inputting on payables, billing, and grants accounting. 

• Manage accounts payable, invoicing, receivables, and processing. 

• Support with contract billing, verifying accuracy, compliance with contractual language, and timely submissions. 

• Supporting annual budgeting and planning process, monitoring monthly progress. 

• Resolve billing and invoices, processing vendor payments and invoices in a timely manner. 

• Review expense reports, obtain proper documentation, and approvals. 

• Assist with the monthly financial closing process and keeping accurate financial records. 

• Process weekly deposits checks, cash, and online payments. 

• Export online donation reports and import into accounting system under appropriate class. 

• Administer cash payments, checks, and ACH receipts, optimizing collections and verifying invoices. 

• Maintain accurate accounting files, including the vendor database. 

• Maintain, organize, and update finance server and physical files. 

• Review vendor contracts and maintain tracking sheet to proactively communicate renewals to obtain approval 

• Serve as point of contact for insurance carriers and communicate changes in a timely manner. 

• Assist in audit preparation and various finance-related projects, as needed. 

• Support review and submission of timely contract billing to ensure cash flow supports operational requirements. 

• Ensure adherence to necessary accounting policies and internal controls. 

• Create, update, and communicate changes on cost allocation plan, as directed by Director of Finance.  

• Serve as point of contact for Director of Finance for executing cross departmental communication on finance related matters and processes.  

• Keep accurate inventory, tracking, and distribution of subsidy cards.  

• Update policies and procedures on accounting as instructed and communicate to relevant departments.  

• Support in administrative capacity to prepare payroll, complete administrative employee paperwork including but not limited to compliance functions, onboarding, leave of absence, termination, workers comp, compensation, and benefits. 

• Prepare data from monthly, quarterly, and annual financial statement reports in compliance with GAAP. 

• Conduct detailed variance analysis to explain differences between actual and budgeted figures. 

• Ensure adherence to all relevant tax laws and accounting standards. 

• Obtain W-9s, complete distribution of W-2s, retirement plan documents, and annual 1099 submissions. 

• Verify submission of all documents accompanying all client aid requests to prepare for approval by Director of Finance and CEO.   

• Verify accuracy on timesheet allocations on employee timesheets in conjunction to grant contracts, and coordinate with grant accountant to communicate changes.  

• Improve payables tracking process to ensure alignment with operational revenue. 

• Perform other duties as required 

Education and/or Experience Required

• Bachelor’s degree in accounting or related field, advanced degree highly desired 

• Experience with Chart of Accounts Designation 

• Minimum 5 years of experience in accounting 

• Proficiency in accounting software such as QuickBooksOnline 

• Advanced MS Excel skills 

• Knowledge of GAAP principles 

• Strong analytical and problem-solving skills 

• Experience with Uniform Guidance Single Audits highly desired 

• Proficiency with automated systems including MS Office (Word, Excel and PowerPoint) 

• Grant expenditure and allocation experience highly desired 

• Strong interpersonal, written and verbal communication skills 

• Ability to work independently, with initiative, and handle multiple priorities and tasks 

• Ability to work through challenges in a high pace environment 

• Strong organizational and time management skills 

• Thorough understanding of relevant laws and regulations  

• Experience with audit processes and preparing audits 

• Experience implementing accounting systems and processes 

Travel

• Local travel - must have reliable transportation, valid driver license and current auto insurance. 

Work Aptitudes

• Demonstrate a positive, purposeful attitude, with value toward integrity, good judgment, and self-accountability. 

• Passion for thriving in a demanding environment, driven to meet competing deadlines, and skilled in prioritizing tasks amidst changes.  

• Possess strong organizational and delegation skills.  

• Effectively analyze and solve problems. 

Work Schedule

• Regular schedule will be Monday through Friday 8-5pm,  

• This position is on-site at San Clemente headquarters, with the possibility of accommodating remote workdays as needed (must be discussed and approved prior to acceptance of offer). 

Compensation and Benefits

•  Hourly  rate is $30-34/hourly 

• Full  medical, dental. FAM pays 100%of the premium for the employee’s coverage in the medical and dental plans; 50% of the vision premium for the employee. 

• Paid vacation, sick leave, and ten holidays. 

• Participation in the 401(k) plan. 

The above statements are intended to describe the general nature and level of work performed, rather than to be an exhaustive list of all duties, responsibilities, and skills required for the position. The position duties may be changed at any time at management’s discretion. This position description is not intended to create contractual obligations of any kind. 

EEO Statement: FAM is committed to providing equal opportunity employment. We encourage applications from candidates of all backgrounds regardless of race, gender, religion, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. 

TO APPLY: Please submit a resume and optional cover letter. No phone calls, please. We appreciate your interest in our opportunity; however, only qualified candidates will be contacted for an interview. 

How to apply

Submit resume to JordanD@LoveFAM.org. No phone calls, please. We appreciate your interest in our opportunity, however, only qualified candidates will be contacted for an interview.